About the Role
Reporting to the Contracts Manager, Water Program, the Contracts Administrator will undertake specific administrative tasks under the guidance of the Contracts Specialist. This role is crucial for supporting contract lifecycle activities, aligning with the Project Development Group’s Contract Management processes and procedures.
Requirements
Administer Site Contracts with oversight from the Contract Specialist.
Facilitate internal review and approvals to ensure timely document issuance.
Update Contract Management Status Report (CMSR) weekly with relevant information.
Maintain contract-specific administration logs, including changes, correspondence, invoices, and other essential details.
Ensure all filing is up to date on Aconex with correct titles and file names.
Review and endorse invoices for compliance with the agreement, including LEMs, reconciliation, personnel details, expenses, and backcharges.
Participate in commercial progress meetings, documenting and issuing minutes.
Maintain awareness of key contractual notice provisions and expedite timely responses and documentation.
Identify and raise non-compliant invoices to Contracts Specialist for resolution.
Ensure proper closure of contracts in accordance with applicable legislation.
RFP Development and Change Management
Support the Contracts Specialist with the Enquiry to Award Process.
Prepare RFP and contractual documents, ensuring completeness, proper formatting, and proofing.
Provide administrative support for meetings facilitated by Contracts Specialist.
Assist in the preparation of evaluation documents based on contract strategy.
Support bid opening, separating commercial and technical bids, and setting up bid review meetings.
Send final documents for signatures to the contractor after approval by Contract Specialist.
Accurately prepare change orders, notices, and directives using available templates.
Facilitate timely administrative support to obtain internal review and contractual signatures.
Facilitate approval for Letters of Recommendation, Change Orders, and ensure full execution of Commitment Approval Forms (CAF).
About the Company
Phase has been matching companies with the right talent in the mining industry for the last 15 years.
The team at Phase has a unique mix of project management candidates and expertise. Based on our hands-on experience managing the requirements for numerous large-scale natural resource projects.
With our project control experience, we understand the interrelationship between strategy and business process, which enables us to approach our services from a top-down understanding of why they are required as well as a bottom-up determination of how they will drive project success.